RentFlow
Property Management Software

Real accounting and an AI bookkeeper — at landlord prices

RentFlow runs your rentals on a true double-entry general ledger — with AI that posts your invoices, reconciles your bank feed, and reviews your books. Rent collection, leasing, maintenance, and tenant screening included.

Start Freeor try everything free for 30 days

Free for up to 5 units · or a 30-day full-feature trial · No credit card

Real double-entry GL — not a spreadsheet with extra stepsAI reviews your books daily — not just auto-categorizesFree to start, no $300/mo enterprise minimum
RentFlow dashboard — KPIs, income chart, and occupancy at a glance

What makes RentFlow different

Four things, done properly, instead of forty things done halfway.

True Double-Entry Accounting

Every transaction posts to the GL. Drill into any number on any report — tax-ready out of the box.

AI Bookkeeper That Reviews Your Books

An AI agent audits your ledger on a schedule — flagging anomalies, missing entries, tax issues, and savings as proposals you approve or dismiss.

Plaid Bank Feed + Auto-Reconcile

Connect bank accounts, ingest transactions overnight, and reconcile with one click. No CSV uploads.

Tenant Payments — ACH or Card

Tenants pay from a portal, autopay or one-tap. Money lands in days, with the journal entry already posted.

See the full feature list

The AI Bookkeeper

An agent that actually reviews your books

On a schedule, it audits your general ledger — flagging anomalies, entries that look missing, likely tax issues, and savings opportunities. Every flag is a proposal you approve or dismiss. It never posts anything on its own.

See how it works
AI Bookkeeper — 3 proposals
Unusual transaction
A $4,200 payment to a first-time vendor is 3× your typical repair — review before it posts.
Entry looks missing
Rent booked for 11 of 12 units at Oakwood — no payment or NSF recorded for Unit 4B.
Possible tax savings
$1,850 of appliance purchases may qualify for a Section 179 deduction — flag for your CPA.

Built for more than single-family rentals

Commercial, community associations, and affordable housing — on the same general ledger as everything else.

Commercial & Mixed-Use

NNN and modified-gross leases with CAM recovery, percentage rent, TI/LC, and parking — plus a per-SF rent roll, WALT, and Form 8825. Every true-up books to the GL.

HOA & Community Associations

Run associations alongside your rentals — dues, special assessments, violations, and reserves — with owner statements that stay reconciled to the penny.

Section 8 & Affordable Housing

Split HAP and tenant-portion rent on one lease, auto-fill vouchers with AI, generate RFTA and HAP contracts, and keep a PHA directory — each payer's share booked correctly.

Simple, transparent pricing

Start with a 30-day free trial. No credit card required.

Free

Up to 5 units

$0/mo
  • Up to 5 units
  • Online rent collection (ACH + card)
  • Tenant & owner portals
  • Maintenance requests

Starter

60 units included, then $2/unit

$59/mo
  • Tenant & lease management
  • Online rent collection (ACH + card)
  • Basic accounting (GL + chart of accounts)
  • Core financial reports
  • Tenant screening (SingleKey)
Most Popular

Professional

100 units included, then $1.5/unit

$149/mo
  • Everything in Starter
  • Bank feed, auto-reconciliation & AI categorization
  • Custom lease templates + e-signing
  • Document management with AI analysis
  • Tax Center & 1099 generation

Business

300 units included, then $0.75/unit

$299/mo
  • Everything in Professional
  • Trust account reconciliation (three-way)
  • AI tax advisor & ledger chat
  • AI invoice extraction & GL matching
  • Credit reporting
View Full Pricing Details

Common questions

Quick answers. If something's missing, ask us at [email protected].

How is RentFlow different from Buildium or AppFolio?
Same accounting depth (true double-entry GL, drill-down, owner statements, 1099s) at a fraction of the price. AppFolio's minimum is $298/mo for 200+ units; Buildium starts at $62/mo. RentFlow is free for up to 5 units, then $59/mo, and scales down to a single duplex without losing the accounting.
Can I import my data from Buildium?
Yes. Properties, units, leases, tenants, owners, vendors, work orders, and historical transactions all import via your Buildium API credentials. Most landlords are fully migrated in under an hour.
What does the AI document classifier actually do?
Drop an invoice or receipt PDF. RentFlow reads the vendor name, total, date, and invoice number, classifies the document type, and matches it to an existing journal entry — or pre-fills a new one against the right property and GL account. Saves the bookkeeping step.
What is the AI Bookkeeper?
An AI agent that reviews your general ledger on a schedule and surfaces what needs attention — unusual transactions, entries that look missing, likely tax issues, and cost-saving opportunities — as proposals you approve or dismiss. It never posts anything on its own; you stay in control of the books.
Can I screen tenants?
Yes. Run credit, background, and eviction-history checks through our SingleKey integration as part of the application flow. The applicant completes screening securely with SingleKey and you get a decision-ready report — and if you decline, the required adverse-action notice is generated for you.
Is my data secure?
Bank-level TLS 1.3 in transit, encrypted at rest, role-based access control, optional MFA, daily backups to a separate cloud, and audit logs on every change. Hosted on Render with Cloudflare in front.
How does pricing scale as I add units?
Free covers up to 5 units. Starter ($59/mo) includes 60 units, then $2/unit. Professional ($149/mo) includes 100, then $1.50/unit. Business ($299/mo) includes 300, then $0.75/unit. No surprise add-ons — accounting, AI, Plaid, and tax tools are bundled in.
What payment methods can my tenants use?
ACH (free to tenant on Pro/Business), debit/credit card (small convenience fee), or one-time wire. Each payment posts a journal entry automatically and reconciles to your bank feed when the deposit lands.
Do I need bookkeeping experience?
No. The AI doc classifier and bank-feed auto-categorization handle 90%+ of the day-to-day. The drill-down GL is there when your CPA wants to verify a number, not because you have to use it.
What's included in the 30-day trial?
Everything. All features on the Business plan, full data, no credit card. At day 30, pick a plan or your account pauses — your data stays, no automatic charges.
Can owners and tenants log in too?
Yes — separate portals. Tenants pay rent and submit maintenance requests. Owners see real-time statements and end-of-year tax packets. Vendors accept work orders and submit invoices. Each role has its own permissions.
What happens to my data if I cancel?
Full export of your tenants, leases, transactions, and documents in CSV + JSON, on demand. We don't hostage-take.

Ready to get started?

Join property managers who trust RentFlow to simplify their operations. Start free for up to 5 units, no card — or take the full-feature 30-day trial.

Start free — $0, no cardor try every feature free for 30 days